Company: Fresenius Medical Care
Posted on: June 6, 2021
PURPOSE AND SCOPE:
Maintains files of medical records and performs other clerical
duties as required. Ensures proper maintenance of patient
charts/records. Works in compliance with guidelines for release of
information. Files and retrieves medical records in appropriate
files, maintaining files in a fashion which is conducive to rapid
retrieval of records. Prepares lab shipments and files results.
Utilizes electronic health record system for inquiry purposes,
enters and sends data, and generates reports. Answers phones and
greets visitors and patients and assists with scheduling.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Answer telephones & route calls to the appropriate person.
Monitor and distribute incoming mail, both email and postal
Greet visitors and patients as applicable and conducting them to
the appropriate location or person as needed.
Maintain inventory of facility supplies and replenish supply as
needed, including ordering staff uniforms & name tags.
Compile and maintain medical records of both the in-centerand
home patients in the dialysis facility according to company
policies and proceduresand in compliance with all applicable
regulatory requirements. Ensures patient confidentiality is
maintained at all times.
Store or dispose of obsolete files when appropriate according to
the procedures defined by the Fresenius Medical Care Compliance
Records Managementdepartment and in compliance with Federal,state
and local regulations.
Assist with Daily Validation reports/process.
Coordinate facility accounts receivable and account payable
functions, including creating PO's, receiving and scanning all
relevant documents and assist with travel reimbursement as
Prepare lab slips and tube labels for routine and non-routine
Pack boxes for shipment and then direct these to the appropriate
laboratory as required.
Assist in the collectionof data to support the completion of
facility reports, such as Continuous Quality Improvement reports,
comorbid documentation, TAP reports.
Assists with month-endreporting requirements and generate
reports as needed.
Assists in auditingrecords for ongoing compliance with medical
Maintains accurate records of hospitalization, patient travel,
etc. to facilitatecoordination of patient scheduling, ancillary
Prepare medical records for facsimile or mail related to travel,
transplant, disability and others.
Organize travel for patients by contacting and providing
requested medical records.
Coordinates with transientpatient paperwork.
Coordinates transfer placements and confirmations along with
Confirm admissions paperwork is completed and sent to designated
department(s), such as billing, by collecting, faxing and
Assist with medical appointment referrals and scheduling.
Assist with transportation coordination and referrals.
Scan all appropriate medical records into Document Imaging
program as needed.
- Ensures data entry has been completed for government reporting
(Crown Web related to ESRD 2728, ESRD 2746 and PART).
Other duties as assigned which may include, but are not limited
Prepare and type routine correspondence and reports
Set up and maintain filing system and basic databases as
Complete forms and reports as required by the various company
offices and outside vendors or agencies
Maintain facility calendar and daily schedule, including
arranging meeting and scheduling appointments for staff and
Record the minutes of meeting and provide documentation as
Make copies of correspondence and other printed documents as
required by manager
Assist with various basic personnel and administrative functions
Act as a backup to other clerical staff in office as needed
Centrifuge the blood or refrigerate according to laboratory
specifications after the draw is completed
Assist with laboratory work process
- Post/enter the results from the labs into the electronic
Additional responsibilities may include focus on one or more
departments or locations. See applicable addendum for department or
location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics
described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Day to day work includesdesk and personalcomputer work and
interaction with patients, facility staff and physicians. The
position requirestravel between assignedfacilities and
variouslocations within the community. Travel to regional, Business
Unit andCorporate meetings may be required.
- The work environment is characteristic of a health care
facility with air temperature control and moderate noiselevels. May
be exposed to infectious and contagious diseases/materials.
- High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual
Fresenius Medical Care North America maintains a drug-free
workplace in accordance with applicable federal and state laws.
Keywords: Fresenius Medical Care, Vineland , Ward Clerk, Other , Vineland, New Jersey
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