Administrative Assistant

Company: Robert Half
Location: Philadelphia
Posted on: January 31, 2026

Job Description:

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will support tax preparation activities during a fast-paced tax season, ensuring accuracy and confidentiality in all tasks. This Administrative Assistant position offers an exciting opportunity to work in the financial services industry while developing your organizational and communication skills. What you get to do every single day: • Coordinate scheduling of appointments and maintain calendars for partners and clients. • Manage the shipping and mailing of tax returns, including work papers, ensuring timely delivery. • Download and organize documents related to tax preparation, maintaining strict confidentiality. • Provide administrative support by answering inbound calls and addressing inquiries efficiently. • Perform data entry tasks with a high degree of accuracy and attention to detail. • Communicate effectively with team members and clients to facilitate smooth operations. • Handle receptionist duties, including greeting visitors and directing them to the appropriate contacts. • Assist with multi-tasking across various systems to ensure efficient workflow during peak periods. • Uphold the accuracy and integrity of all filings and documentation. • Adapt to a fast-paced work environment while maintaining a high level of organization. Other requirements for the Administrative Assistant position include and are not limited to: • Proven experience in administrative assistance or a similar role. • Proficiency in using multiple systems and managing tasks simultaneously. • Strong organizational skills and attention to detail. • Ability to handle confidential information with the utmost care. • Excellent communication skills for interacting with partners and clients. • Familiarity with scheduling and calendar management. • Demonstrated ability to work efficiently in a fast-paced environment. • Basic proficiency in data entry and document handling. Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO 03720-0013373847

Keywords: Robert Half, Vineland , Administrative Assistant, Administration, Clerical , Philadelphia, New Jersey