Jr Staff Accountant
Company: Enroute Computer Solutions
Location: Atlantic City
Posted on: September 16, 2023
Job Description:
Join us at ECS, where We Provide Success.
Enroute Computer Solutions/ECS is dedicated to providing innovative
technology solutions in the field of Air Traffic Control Systems.
As a recognized leader is this area, our success is based on our
greatest asset - our employee team of experts, consisting of
diversified professionals whose expertise is constantly evolving
and staying well ahead of industry trends. We are dedicated to our
employees, offering a very competitive compensation and benefits
package.
Job Title
Jr Staff Accountant
Job Description
Jr. Staff Accountant with primary focus on Accounts Payable
Major Responsibilities include, but not limited to:
- Access the bank website daily and download documentation
showing activity: Deposits, Sweeps & Transfers, along with all bank
fees and A/P payments that were auto paid and need to be
recorded.
- Daily review the bank website for any Positive Pay activity
- Review the check that was presented to the bank, verify it is
correct
- Approve and submit it for payment on the bank website
- Send any deposit information for that day to accounts
receivable
- Record bank account sweeps and zero balance transfers (ZPA's)
in Costpoint.
- Record bank fees and auto withdrawal A/P payments in
Costpoint.
- Combine downloaded files from the bank site with the reports
created during processing these items in Costpoint, saving as a
packet on the corresponding drive on the network.
- Communicate with employees and vendors
- Review the scanned mail for bills, save the files on the drive,
email invoices for payment approvals
- Enter vouchers in Costpoint for each of the approved bills
- Print and email AP reports weekly to receive the approved
payment selections to run checks
- Print A/P checks, prepare payment packet, mail payments
- Upload all checks printed onto the bank website under Positive
Pay
- Research bills or payment issues or inquires made by our
employees or vendors
- Research any issues or questionable bills that come in.
- If we are over billed address the issue with the vendor to get
our account credited
- Record the credit in the accounting system.
- Monthly company credit cards
- Keep copies of all receipts for the company credit card
- Reconcile these receipts against the credit card statement
- Request receipts from the employees that charged the item
- Enter voucher in the accounting system for each purchase
- Enter a voucher for the actual credit card, print check, and
mail payment
- Review all travel and non-travel Employee Reimbursements
submitted in ExpenseWire
- EOSS travel will be reviewed by program management
- Review all JVN and ECS travel to make sure it is contract
compliant
- Complete all Final Approvals of employee reimbursement in
ExpenseWire
- Research and resolve any ExpenseWire Reimbursement Software
issues that arise on Accounting side or Employee's side.
- Prepare travel packets for entry into Costpoint and for
Invoicing
- Make sure all receipts are ledge able and complete. If they are
not, fix or request a better copy from employee
- Make sure all travel requirements and policies are followed,
including the rates are correct according to the GSA website and
travel location.
- Save all packets in designated folders on the proper drives
(these are saved in multiple places)
- Pay employees their reimbursements via ExpenseWire
- Assist employees with their reimbursement submissions, as
needed.
- Keep travel policy updated, as needed
- Set up charge codes in ExpenseWire for employees to enter their
travel and other reimbursement codes as needed.
- Create Travel invoices for Leidos
- Track Travel to make sure one trip over multiple weeks is
invoiced when all travel is completed
- Keep track of all travel that is currently on going, when the
travel is completed, when EE is paid, and when travel is
invoiced.
- Calculate/Enter Travel invoice in Costpoint for Leidos/SLICS
travel
- Upload Invoice and travel packet in SLICS for submission to
Leidos
- General office work
- Filing and/or Scanning for Accounting department
- Ordering Office Supplies (including cleaning supplies) as
needed
- Keep Postage machine loaded - upload additional postage when
needed
- Other Office building support as needed
- Assist with weekly timesheet entry into our accounting
system.
- Assist with Audits
- Support other team member as necessary
- Research issues and provide help/spreadsheets/reports as
requested Job Requirements
Qualifications:
- Associate's Degree in Accounting, Finance or Business
Administration preferred but not required
- Minimum of 2 years hands-on experience working with government
contracts preferred
- Deltek - Costpoint skills a big plus, but not required
- Paychex Flex & Paychex ExpenseWire preferred but not
required
- Proficient with Outlook and other Microsoft Office
applications; Advanced Excel skills desired
- Strong verbal, written, communication and documenting
skills
- Ability to work cooperatively with all levels of employees,
management, and external parties
- Ability to prioritize, multi-task, and work in a fast-paced
environment
- Excellent attention to detail, problem solving, & analytical
skills
- Must be a self-starter, quick learner, assertive, can work
independently and also collaboratively
Education
High School
Location
Corporate - Atlantic City, NJ 08401 US (Primary)
Career Level
Entry Level
Category
Administrative / Clerical
Job Type
Full-Time
Travel
0 - 10%
Exemption Type
Exempt
Keywords: Enroute Computer Solutions, Vineland , Jr Staff Accountant, Accounting, Auditing , Atlantic City, New Jersey
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