Jr Staff Accountant

Company: Enroute Computer Solutions
Location: Atlantic City
Posted on: September 16, 2023

Job Description:

Join us at ECS, where We Provide Success.

Enroute Computer Solutions/ECS is dedicated to providing innovative technology solutions in the field of Air Traffic Control Systems. As a recognized leader is this area, our success is based on our greatest asset - our employee team of experts, consisting of diversified professionals whose expertise is constantly evolving and staying well ahead of industry trends. We are dedicated to our employees, offering a very competitive compensation and benefits package.

Job Title

Jr Staff Accountant

Job Description

Jr. Staff Accountant with primary focus on Accounts Payable

Major Responsibilities include, but not limited to:

• Access the bank website daily and download documentation showing activity: Deposits, Sweeps & Transfers, along with all bank fees and A/P payments that were auto paid and need to be recorded.
• Daily review the bank website for any Positive Pay activity
  • Review the check that was presented to the bank, verify it is correct
  • Approve and submit it for payment on the bank website
  • Send any deposit information for that day to accounts receivable
  • Record bank account sweeps and zero balance transfers (ZPA's) in Costpoint.
  • Record bank fees and auto withdrawal A/P payments in Costpoint.
  • Combine downloaded files from the bank site with the reports created during processing these items in Costpoint, saving as a packet on the corresponding drive on the network.
  • Communicate with employees and vendors
  • Review the scanned mail for bills, save the files on the drive, email invoices for payment approvals
  • Enter vouchers in Costpoint for each of the approved bills
  • Print and email AP reports weekly to receive the approved payment selections to run checks
  • Print A/P checks, prepare payment packet, mail payments
  • Upload all checks printed onto the bank website under Positive Pay
  • Research bills or payment issues or inquires made by our employees or vendors
    • Research any issues or questionable bills that come in.
    • If we are over billed address the issue with the vendor to get our account credited
    • Record the credit in the accounting system.
    • Monthly company credit cards
      • Keep copies of all receipts for the company credit card
      • Reconcile these receipts against the credit card statement
      • Request receipts from the employees that charged the item
      • Enter voucher in the accounting system for each purchase
      • Enter a voucher for the actual credit card, print check, and mail payment
      • Review all travel and non-travel Employee Reimbursements submitted in ExpenseWire
        • EOSS travel will be reviewed by program management
        • Review all JVN and ECS travel to make sure it is contract compliant
        • Complete all Final Approvals of employee reimbursement in ExpenseWire
        • Research and resolve any ExpenseWire Reimbursement Software issues that arise on Accounting side or Employee's side.
        • Prepare travel packets for entry into Costpoint and for Invoicing
          • Make sure all receipts are ledge able and complete. If they are not, fix or request a better copy from employee
          • Make sure all travel requirements and policies are followed, including the rates are correct according to the GSA website and travel location.
          • Save all packets in designated folders on the proper drives (these are saved in multiple places)
          • Pay employees their reimbursements via ExpenseWire
          • Assist employees with their reimbursement submissions, as needed.
          • Keep travel policy updated, as needed
          • Set up charge codes in ExpenseWire for employees to enter their travel and other reimbursement codes as needed.
          • Create Travel invoices for Leidos
            • Track Travel to make sure one trip over multiple weeks is invoiced when all travel is completed
            • Keep track of all travel that is currently on going, when the travel is completed, when EE is paid, and when travel is invoiced.
            • Calculate/Enter Travel invoice in Costpoint for Leidos/SLICS travel
            • Upload Invoice and travel packet in SLICS for submission to Leidos
            • General office work
              • Filing and/or Scanning for Accounting department
              • Ordering Office Supplies (including cleaning supplies) as needed
              • Keep Postage machine loaded - upload additional postage when needed
              • Other Office building support as needed
              • Assist with weekly timesheet entry into our accounting system.
              • Assist with Audits
              • Support other team member as necessary
              • Research issues and provide help/spreadsheets/reports as requested Job Requirements
                
                Qualifications:
                • Associate's Degree in Accounting, Finance or Business Administration preferred but not required
                • Minimum of 2 years hands-on experience working with government contracts preferred
                • Deltek - Costpoint skills a big plus, but not required
                • Paychex Flex & Paychex ExpenseWire preferred but not required
                • Proficient with Outlook and other Microsoft Office applications; Advanced Excel skills desired
                • Strong verbal, written, communication and documenting skills
                • Ability to work cooperatively with all levels of employees, management, and external parties
                • Ability to prioritize, multi-task, and work in a fast-paced environment
                • Excellent attention to detail, problem solving, & analytical skills
                • Must be a self-starter, quick learner, assertive, can work independently and also collaboratively
                  
                  Education
                  
                  High School
                  
                  Location
                  
                  Corporate - Atlantic City, NJ 08401 US (Primary)
                  
                  Career Level
                  
                  Entry Level
                  
                  Category
                  
                  Administrative / Clerical
                  
                  Job Type
                  
                  Full-Time
                  
                  Travel
                  
                  0 - 10%
                  
                  Exemption Type
                  
                  Exempt

Keywords: Enroute Computer Solutions, Vineland , Jr Staff Accountant, Accounting, Auditing , Atlantic City, New Jersey